Choose Your State
Each state has different requirements when it comes to registering your new equipment. The information below will provide what you may need and who you will need to contact. It is the clinic’s responsibility to meet the State regulations before the installation and submitting the proper forms after the installation.
Before we install your new equipment, please ensure you have the following in place
- Your clinic is registered with your State to take radiographs or use of lasers
- You have the proper lead shielding in place according to your State regulations
- A scatter report has been completed by a physicist according to your State regulations (needed for radiographic equipment)
Please note that the links below may change as they are maintained by the individual states. Sound does it’s best to keep these links updated but we are not able to catch every change. Please let us know of any changes at installations@soundvet.com.
Some states require that you submit a physicist and/or shielding report. Please check your state requirements for any trusted individuals that can perform these duties. If there is no information listed, please contact Landauer at 888-831-4880 and reference your affiliation with MARS for discounted pricing. Shielding design review and radiation safety support can be provided anywhere in all 50 states. Physics survey work, equipment evaluation, acceptance testing, and radiation protection surveys are available in certain geographic locations. Please contact Landauer to inquire if these services are available in your area.
Alabama
Sounds Vendor Registration # 68-2053
Alabama Department of Public Health
- Alabama Office of Radiation Control
Administrative Annex, Suite C
P.O. Box 303017
Montgomery, AL 36130-3017 - Phone: (334) 290-6244
- Fax: (334) 285-9342
Website: http://www.adph.org/radiation/Default.asp?id=1872
Contacts
-
- John Swindall
- (334) 290-6248
- john.swindall@adph.state.al.us
- John Swindall
IMPORTANT: CONSTRUCTION SITES NEEDS THE FOLLOWING INFORMATION BEFORE WE CAN INSTALL. THIS MUST BE REVIEWED AND APPROVED BY THE STATE BEFORE INSTALLATION CAN OCCUR
- Floor Plan – please provide to your Sound contact.
Report New X-ray Machine: Prior to Install - click to expand for more info
The State requires you to submit all information prior to installation, including serial numbers. Sound cannot provide serial numbers until the day of installation. Please note on the sheet these will be provided after the installation as the machine is built to order.
Shielding Plan: Required - expand for more information
The State of Alabama requires that a shielding plan be approved by the Office of Radiation Control. There are no specific minimum lead or drywall requirements because the amount of shielding required is based on the room layout and equipment use.
The shielding plan guide can be found here: https://www.alabamapublichealth.gov/radiation/assets/ShieldingPlanGuide.pdf Additional information about shielding plans can be found in Part 05 of our rules (Appendix B): https://www.alabamapublichealth.gov/radiation/assets/part_05.pdf There is more information available on the Radiation Control website: https://www.alabamapublichealth.gov/radiation/index.html
Shielding Plan Contacts
If you are in need of shielding design review by a medical physicist or radiation safety consulting, please contact Landauer at 888-831-4880 and reference your affiliation with MARS for discounted pricing. Shielding design review and radiation safety support can be provided anywhere in all 50 states.
If you are in need of on-site medical physics survey work, equipment evaluation, acceptance testing, or radiation protection surveys, please contact Landauer at 888-831-4880 to determine if you are located in geography supported by their physicists, currently based in Sacramento and Los Angeles. Please reference your affiliation with MARS for discounted pricing.
Glenn Deacon
p. 619-370-7920
Alaska
Sound’s Vendor Registration Number: X-ray: #VEN2019-093
Division of Public Health – Radiological Health
- 5455 Dr. Martin Luther King Jr. Ave. Anchorage, AK 99507
- Phone: (907) 334-2100
Website: http://www.dhss.alaska.gov/dph/Labs/Pages/radiological/default.aspx
Sound’s Vendor Registration Number: #VEN2019-093
Contacts
- Irene Casaras
- (907) 334-2100
- irene.casaras@alaska.gov
Report New X-ray Machine Report Due: 30 days post-installation, including forms, fees, accuracy, and calibration check.
Notes & Information
The Radiation Department has closed. Make sure to contact Sarah for all correspondence and information.
Before reporting, your x-ray system must be set up and operating within state parameters. This includes a required linearity test, calibration or EPE report, and an FDA 2579 form.
Arizona
Sound’s Vendor Registration Number: 20-X-594
Arizona Radiation Regulatory Agency
- 4814 S. 40th St. Phoenix, AZ 85040
- Phone: (602) 255-4845
- Fax: (602) 437-0705
Website: http://www.azdhs.gov/licensing/radiation-regulatory/index.php
Contacts
- X-ray Compliance
- (602)-255-2524
Report New X-ray Machine Report Due: 30 Days post installation
Notes & Information
| If the customer/facility is new, they must fill out the ARRA-4, the ARRA-4X, and send in a registration fee. If they already have a registration, they only need to send in the ARRA-4X form.
http://www.azdhs.gov/licensing/radiation-regulatory/index.php |
Arkansas
Sound’s Vendor Registration Number: VS00869
Arkansas Department of Health – Radiation Control – X-Ray Program
- 4815 W. Markham, Slot 30 Little Rock, AR 72205
- Phone: (501) 661-2301
- Fax: (501) 280-4993
Website: https://www.healthy.arkansas.gov/programs-services/topics/radiation-control
Contacts
-
- Valerie Forrest
- (501) 661-2378
- Valerie.Forrest@arkansas.gov
- Valerie Forrest
Report New X-ray Machine Report Due: 30 days, Covered with the FDA 2579 and Facility Registration form
Notes & Information
On their website under rules and regulations, the customer MUST fill out a “Radiation Machine Facility Registration” and send in the appropriate amount
California
Sound’s Vendor Registration Number: N/A
California Dept of Public Health: Radiologic Health Branch Registration Unit
- Radiologic Health Branch 1500 Capitol Avenue, Suite 520, MS 7610, Bldg 172 Sacramento, CA 95814-5006
- Phone: (916) 440-7962
- Fax: (916) 341-7129
Website: https://www.cdph.ca.gov/Programs/CEH/DRSEM/Pages/RHB-X-ray/Registration.aspx#
Contacts
- John Galicia, MS
- Generic Email
Report New X-ray Machine Report Due: 30 Days post installation
Notes & Information
The customer must register the machine using the forms RH 2261N or RH2261C within 30 days.
Radiation Safety / Physicist Consulting Information
We recommend Quality Assurance Services for shielding reports and final inspections. Shielding reports are available across the US.
Glenn Deacon
p. 619-370-7920
If you are in need of shielding design review by a medical physicist or radiation safety consulting, please contact Landauer at 888-831-4880 and reference your affiliation with MARS for discounted pricing. Shielding design review and radiation safety support can be provided anywhere in all 50 states.
If you are in need of on-site medical physics survey work, equipment evaluation, acceptance testing, or radiation protection surveys, please contact Landauer at 888-831-4880 to determine if you are located in geography supported by their physicists, currently based in Sacramento and Los Angeles. Please reference your affiliation with MARS for discounted pricing.
Colorado
Sound’s Vendor Registration Number: 120375
Department of Public Health and Environment – Radiation Management
- 4300 Cherry Creek Drive South Denver, CO 80426-1530
- Phone:(303) 692-3403
Website: https://www.colorado.gov/pacific/cdphe/radiation-management-contacts
Contacts
For general questions, please send an email to cdphe.hmxraycomments@state.co.us
For Service emails, please send an email to cdphe_xray_qisc@state.co.us
- Phillip Peterson (Unit Leader)
- Derek Bailey (Licensing Lead)
- Ramon Li (Compliance Lead)
- 303-692-3382
- ramon.li@state.co.us
Mailing address:
CDPHE
Attn: X-ray Certification Unit
4300 Cherry Creek Dr S
Denver, CO 80246
Report New X-ray Machine Report Due: Prior to installation
Notes & Information
Customers need to register on the website, register ($50 fee).If a customer is already registered, there is nothing to do prior to the install. A new machine must be registered within 30 days after installation.
For a list of qualified shielding experts, click here: https://environmentalrecords.colorado.gov/HPRMWebDrawerHM/RecordView/416694
Connecticut
Sound’s Vendor Registration Number: N/A
Department of Energy and Environmental Protection – Radiation
- 79 Elm Street, Hartford, CT 06106-5127
- Phone: (860) 424-3240
Website: http://www.ct.gov/deep/cwp/view.asp?a=2713&q=324820&deepNav_GID=1639
Contacts
- Simone Maxwell
Report New X-ray Machine Report Due:
Notes & Information
Online EZ-File Portal: https://filings.deep.ct.gov/DEEPPortal/Account/LogOn?ReturnUrl=%2fDEEPPortal%2fHome%2fIndex
All facilities must register their diagnostic and therapeutic x=ray devices prior to use and biennially thereafter in the month of April and in the even numbered years when there is a change in number or location of the devices.
There is a registration fee of $190.00 per x-ray device.
Delaware
Sound’s Vendor Registration Number: 3346
- 417 Federal Street Dover, DE 19901
- Phone: (302) 744-4546
- Fax: (302) 739-3839
Website: http://dhss.delaware.gov/dph/hsp/orc.html
Contacts
- Robert Brinsfield
Report New X-ray Machine Report Due: ASAP
Notes & Information
Call the office and amend your information asap.
Recommended providers for shielding approval/information
Associates in Medical Physics, LLC – 301-220-3580
Rayscan, Inc –
Landauer Medical Physics – 888-831-4880
Bio-Med Associates – 908-788-9440
Keystone Physics Limited – 866-755-2756
West Physics – 770-435-9186
Marc A Felice, MS DABR
Florida
Sound’s Vendor Registration Number: V-1331
- 4052 Bald Cypress Way Bin C21 Tallahassee, FL 32399-1741
- Phone: (850) 245-4888
- Fax: (850) 617-6442
Website: http://www.floridahealth.gov/environmental-health/radiation-control/index.html
Contacts
- Clark Eldredge, Environmental Administrator
- Phone: (850) 245-4888
- Fax: (850) 617-6442
- RadiationControl@FlHealth.gov
- Bureau of Radiation Control
4052 Bald Cypress Way, Bin C21
Tallahassee, FL 32399-1741
Report New X-ray Machine Report Due: 30 days after installation
Notes & Information
Radiation Machine Facility Registration form needed
Use DH 1107 form
Sielding Regulations Sheet (Download)
Checklist:
1). Report New X-ray Machine Report Due: 30 days after installation
– Use DH 1107 to register. Click here to download form DH 1107
2). Review the Florida Shielding requirements document for important shielding and safety information. Click here to view the requirements.
Radiation Safety / Physicist Consulting Information
If you are in need of shielding design review by a medical physicist or radiation safety consulting, please contact Landauer at 888-831-4880 and reference your affiliation with MARS for discounted pricing. Shielding design review and radiation safety support can be provided anywhere in all 50 states.
If you are in need of on-site medical physics survey work, equipment evaluation, acceptance testing, or radiation protection surveys, please contact Landauer at 888-831-4880 to determine if you are located in a geography supported by their physicists. Please reference your affiliation with MARS for discounted pricing.
Georgia
Sound’s Vendor Registration Number: N/A?
State of Georgia, Department of Community Health
- Healthcare Facility Regulation Division 2 Peachtree St; Suite 31.296 Atlanta, GA 30303
- Phone: (404) 657-5400
- Fax: (770) 408-5726
Website: https://dch.georgia.gov/facility-licensure
Contacts
- Barbara Belcore (X-Ray Auditor)
Report New X-ray Machine Report Due: no info
Notes & Information
Please note that the X-ray Unit requires approximately 8 weeks to review shielding designs, so please mail these to the Department as soon as possible. Shielding designs will not be reviewed until the application, affidavit, picture id and $300 initial application fee is received.
Hawaii
Sound’s Vendor Registration Number: RS0226
State of Hawaii, Department of Health – Indoor and Radiological Health Branch
- Section 99-945 Halawa Valley Street Aiea, HI 96701
- Phone: (808) 586-4700
- Fax: (808) 586-5838
Website: http://health.hawaii.gov/irhb/radiation/
Contacts
- Daryn Yamada (Radiation Section Supervisor)
Report New X-ray Machine Report Due:60 days after installation
Notes & Information
When the customer gets the install, they need to fill out an amendment to their registration
IMPORTANT: ENSURE YOU ARE REGISTERED WITH THE STATE PRIOR TO INSTALL. SOUND CANNOT INSTALL WITHOUT PREREGISTRATION
Post Install – you must register within 10 days using form PRS 402
Idaho
Sound’s Vendor Registration Number: 8S0081
Department of Health and Welfare
- 2220 Old Penitentiary Rd Boise, ID 83712
- Phone: (208) 334-2235
- Phone (alt): (208) 334-0528
- Fax: (208) 334-4067
Website: http://healthandwelfare.idaho.gov/Health/Labs/X-RayLicensure/tabid/3545/Default.aspx
Contacts
- Amanda Bruesch
- Cina Brown
Report New X-ray Machine Report Due: 30 days prior to operation of the new machine
Notes & Information
Send in Change of Information for Radiation Device form within 10 days.
http://www.keysurvey.com/votingmodule/VOTING3/f/999651/9a5c/?msig=93dc64a8d5f4a9d7058ca8f0c41a8a22
Illinois
Sound’s Vendor Registration Number (RMSP ID): 7358
Illinois Emergency Management Agency – Radiation Safety
- IEMA 1035 Outer Park DR Springfield, IL 62704
Website: https://www.illinois.gov/iema/NRS/RadSafety/Pages/Xray.aspx
Contacts
- Debra Curtis (Payment and fees)
- (217) 524-5268
- Paul Brown (Registration)
- (217) 524-5268
- Don Agnew (Registration)
- (217) 785-9975
- Mary Ann Spohrer.
- 217-524-3504Maryann.spohrer@illinois.gov.
Report New X-ray Machine Report Due: 30 after installation
Notes & Information
The installer will send in the FDA 2579,this will start the registration process. The state might call to update information. The clinic needs to register within 30 days after the installation
A Shielding report may not be required. Often, submitting a floor plan to the State Agency will suffice. Note that the system is for Veterinary use and the maximum is 300 mA / 125 kVp.
Radiation Safety / Physicist Consulting Information
If you are in need of shielding design review by a medical physicist or radiation safety consulting, please contact Landauer at 888-831-4880 and reference your affiliation with MARS for discounted pricing. Shielding design review and radiation safety support can be provided anywhere in all 50 states.
If you are in need of on-site medical physics survey work, equipment evaluation, acceptance testing, or radiation protection surveys, please contact Landauer at 888-831-4880 to determine if you are located in geography supported by their physicists, currently located in Chicago. Please reference your affiliation with MARS for discounted pricing.
Indiana
Sound’s Vendor Registration Number: N/A
Indiana State Department of Health – Medical Radiology Services Program
- 2 North Meridian Street, 4th Floor Selig Indianapolis, IN 46204
- Phone: (317) 233-7563
- Phone (alt): (317) 233-7147
Website: http://www.in.gov/isdh/23279.htm
Contacts
- Dave Nauth or Lorna Wheet
- (317) 233-4943
- dnauth@isdh.in.gov
- medicalradiology@isdh.in.gov
Report New X-ray Machine Report Due: 30 after installation
Notes & Information
Once the machines are installed, the owner needs to have it inspected by a department approved physicist or inspector. See the list below. Have copy of FDA Form 2579 on file.
http://www.in.gov/isdh/files/Physicist_List.pdf
Iowa
Sound’s Vendor Registration Number: XSVC10066
Iowa Department of Public Health – Bureau of Radiological Health
- 321 E. 12th S, Des Moines, IA 50319
- Phone: (515) 281-3478
Website: https://www.idph.iowa.gov/radiological-health
Contacts
- Debra Wolff
- (515) 725-1095
- debra.wolff@idph.iowa.gov
- Angela Leek
- (515) 371-2255
- angela.leek@idph.iowa.gov
Report New X-ray Machine Report Due: 15 after installation
Notes & Information
Advise the customer to register online with the state and make sure to leave a copy of Sound registration or our Service # XSVC10066
Radiation Safety / Physicist Consulting Information
If you are in need of shielding design review by a medical physicist or radiation safety consulting, please contact Landauer at 888-831-4880 and reference your affiliation with MARS for discounted pricing. Shielding design review and radiation safety support can be provided anywhere in all 50 states.
If you are in need of on-site medical physics survey work, equipment evaluation, acceptance testing, or radiation protection surveys, please contact Landauer at 888-831-4880 to determine if you are located in a geography supported by their physicists, currently based in Davenport, IA. Please reference your affiliation with MARS for discounted pricing.
Kansas
Sound’s Vendor Registration Number: N/A
- 1000 SW Jackson, Ste. 330 Topeka, KS 66612-1365
- Phone: (785) 296-1560
- Fax: (785) 296-0984
Website: http://www.kdheks.gov/radiation/
Contacts
- Kimberly Steves (Director of the Radiation Control Program)
- ksteves@kdheks.gov
- Pam Watson
- Phone: (785) 296-3414
- pam.watson@ks.gov
- Jessica Wood
- Phone: (785) 296-1758
- jessica.wood@ks.gov
Report New X-ray Machine Report Due: 30 after installation
Notes & Information
The registration process has started once the FDA 2579 form has been sent in. The state will call to update information.
Kentucky
IMPORTANT: Customer must be registered or preregistered before installation and register within 10 days using the system
Sound’s Vendor Registration Number: 00525
Kentucky Cabinet for Health and Family Services – Radiation Health Branch
- 275 E. Main Street, Mailstop: HS1C-A, Frankfort, KY 40621
- Phone: ((502) 564-3700 ext.4182
Website: http://chfs.ky.gov/dph/rpm
Contacts
- Matthew W. McKinley
- Matthew.McKinley@ky.gov
- Jodi E Dudley
- Jodi.Dudley@ky.gov
Report New X-ray Machine Report Due: Must register before install and alert of new machine no later than 10 after installation
Notes & Information
Ensure that the clinic is registered with the State before X-ray machine can be installed. Must fill out the Kentucky radiation producing machine registration form RPS 402.
Louisiana
Sound’s Vendor Registration Number: 13280-EQTI
- 2P.O. Box 4312 Baton Rouge, LA 70821-4312
- Phone: (225) 219-3634
Website: http://deq.louisiana.gov/
Contacts
- Judith Schuerman
- Karen Burgard
Report New X-ray Machine Report Due: Must register before install
Notes & Information
Must fill out the DRC 6 form on the website
Maine
IMPORTANT: Customers must register units prior to using them. Use the guided online registration process on website.
Sound’s Vendor Registration Number: N/A
State of Maine Radiation Control Program – X-Ray Program
- Radiation Control Program Division of Environmental Health 286 Water Street, 4th floor, 11 State House Station Augusta, Maine 04333-0011
- Phone: (207) 287-5676
Website: http://www.maine.gov/dhhs/mecdc/environmental-health/rad/xray/hp-xray.htm
Contacts
- Bob Stilwell
- bob.stilwell@maine.gov
- (207) 287-5719
- Gene Kaler
Report New X-ray Machine Report Due: New Notice via email letter: Client must register units prior to using them. Us the guided online registration process on website. A survey made by a qualified expert within 30 days
Notes & Information
New Notice via email letter: Client must register units prior to using them. Us the guided online registration process on website. Tell the customer to contact the agency and register (can do via phone). See the checklist and forms on the Maine website. http://www.maine.gov/dhhs/mecdc/environmental-health/rad/xray/reqveterinary.htm
To open a new facility or add an additional x-ray machine at a Veterinary facility in the State of Maine, each owner of the x-ray unit must:
- Have a shielding design (a drawing of the purposed x-ray facility indicating what shielding material is required) performed by a Qualified Expert, If this is a replacement x-ray unit used in the same facility in the same room, please fill out the form HHE804A and get it signed by your Qualified Expert.
- Submit the shielding design to the Radiation Control Program for review. Send to Radiation.DHHS@Maine.gov
- Complete and submit to the Radiation Control Program the registration form with the proper registration fee. Use form HHE 804 for fee submission and form HHE 805 for (each) x-ray machine data.
- Have the x-ray equipment inspected by a Qualified Expert within 30 days of installation and every 5 years. A copy of this report must be sent to the Radiation Control Program, any areas of non-compliance must be repaired/adjusted within 60 days and a copy of the service representative’s report sent to the Radiation Control Program (Radiation.DHHS@maine.gov).
A list of qualified physicists can be found on their website and listed here: https://www.maine.gov/dhhs/mecdc/environmental-health/rad/documents/Maine%20Qualified%20Experts%202020-11-25.pdf
Maryland
Sound’s Vendor Registration Number: 861-000
Department of Environment – Radiological Health Program
- 1800 Washington Boulevard, Baltimore, MD 21230
- Phone: (410) 537-3193
Website: http://mde.maryland.gov/programs/Air/RadiologicalHealth/Pages/index.aspx
Contacts
- Eva Nair
- eva.nair@maryland.gov
- Jim Lewis
- Phone: (410) 537-3193
Report New X-ray Machine Report Due: Before installation
Notes & Information
14 days prior to the installation of an x-ray machine, the customer must submit floor plans, shielding specifications, and the equipment arrangement of the installation. Tell the customer to register after the installation.
Fill out RX1 form. For portable/Mobile XRAY the customer needs to fill out MDE RX1 & submit to the MDE.
IMPORTANT: 14 days prior to the installation of an x-ray machine, the customer must submit the following
- submit floor plans
- shielding specifications
- equipment arrangement of the installation.
The Equipment must be registered after the installation.
Massachusetts
Sound’s Vendor Registration Number: 65-0668
- Massachusetts Department of Public Health Radiation Control Program Schrafft Center,
- Suite 1M2A, 529 Main Street, Charlestown, MA, 02129
- Phone: (617) 242-3035
- Fax: (617) 242-3457
Contacts
- Kaitlyn Haverty
- (617) 242-3035 ext. 2058
- kaitlyn.haverty@state.ma.us
- Karen Farrisx2071 ( x2011
- Yamil Tejada (Proj Coordinator)
- 617-242-3035 x2020
- yamil.tejeda@state.ma.us
- Christopher Trahon CLSO (Lasers)
- 617-242-3035 x2071
- Christopher.trahon@state.ma.us
Report New X-ray Machine Report Due:
Notes & Information
- An X-ray-In-Use light or a door interlock is required for all radiation suites. If you purchased your X-ray from Sound, please contact MXR to inquire about safety options: (800) 635-9729
- X-ray-In-Use Lights Options
- X-ray Light Option 2
- Door Interlocks
- X-ray Use light requires a wire run by a contractor.
- Run a 12-2 wire or similar that meets local code to carry 120 volts
- Service run is from the light fixture to box on the lower wall directly behind x-ray generator
Michigan
Sound’s Vendor Registration Number: N/A
- Michigan Occupational Safety and Health Administration (MIOSHA) Michigan Department of Licensing and Regulatory
- Affairs, 530 West Allegan Street Lansing, Michigan 48933
- Phone:(517) 284-7820
- Fax: (517) 763-0131
- Email: rssinfo@michigan.gov
Website: http://www.michigan.gov/lara/0,4601,7-154-11407_35791—,00.html
Contacts
- Tom Owens
- (617) 242-3035 ext. 2058
- kaitlyn.haverty@state.ma.us
- Yamil Tejada (Proj Coordinator)
- (517) 284-7829
Report New X-ray Machine Report Due: 15 days after installation
Notes & Information
Tell the customer to register the unit/facility online if they are not already registered. If they are already registered, have them send an e-mail to the state to update the information.
Minnesota
IMPORTANT: The Facility must be registered before installation. See veterinary guidelines. An appropriate shielding plan must also be completed before construction and use. Handheld devices are not allowed in Minnesota. If you are using a handled device, you must fill out a Variance form prior to purchasing one and get approval prior to the first use of hand-held x-ray equipment.
PLEASE NOTE that EVERY x-ray, handheld, mobile, or stationary must have an FDA and EPE form filled out If you have purchased an equine generator, please contact your local x-ray company to perform an Equipment Performance Evaluation. This must be done and turned into the State within 30 days of receiving the equipment.
Sound’s Vendor Registration Number: MNSP2577 thru 2584 Individual License
Minnesota Department of Health – Radiation Control – X-Ray Program
- Minnesota Department of Health X-Ray Unit
- 625 Robert Street North, PO Box 64975, St. Paul, Minnesota 55164-0975
- Phone:(651) 201-4545
- Fax: (651) 201-4606
- Email: health.xray@state.mn.us
Website: https://www.health.state.mn.us/xray
Contacts
- Craig
- (651) 201-4533
- craig.verke@state.mn.us
Report New X-ray Machine Report Due: Must be registered before installation and register machine 15 days after installation
Notes & Information
The veterinary facility must be registered before installation. See attached veterinary guidelines. An appropriate shielding plan must also be completed before construction and use. Handheld devices are not allowed in Minnesota, so the customer will have to fill out a Variance form if they want to purchase one and get approval prior to the first use of hand-held x-ray equipment. Handheld devices must also be evaluated for performance and calibration by a state-licensed X-ray engineer prior to use.
Sound as an installer/seller must inform the customer that the unit will need inspection (EPE) by MDH approved inspector for the XRAY unit.
Installation calibration and equipment performance is required to be done by the service provider for Minnesota: For portable XRAY Units, we cannot just drop ship them to the customer, like many of the other states. We will need someone that is registered with MDH to do the actual calibration at installation at the customer site. The customer needs this information to provide to the state when they do their variance to have a hand-held unit. Also, this will need to be repeated, based on the frequency in the MDH schedule.
https://www.health.state.mn.us/xray
Physicist List for shielding report.
Mississippi
Sound’s Vendor Registration Number: 99-A-329
Mississippi State Department of Health – Division of Radiological Health
- Mississippi State Department of Health Division of Radiological Health
- 3150 Lawson Street, Post Office Box 1700
- Phone: (601) 987-6893
- Fax: (601) 987-6887
Website: http://msdh.ms.gov/msdhsite/_static/30,0,102.html
Contacts
- B.J. Smith
- Jimmy Carson
Report New X-ray Machine Report Due: 30 days after installation
Notes & Information
State will notify when they receive the FDA 2579
Missouri
Sound’s Vendor Registration Number: 548
Missouri Radiation Control Program Bureau of Ambulatory Care Division of Regulation and Licensure
- 1617 Southridge, P.O. Box 570 Jefferson City, MO 65102-0570
- Phone: (573) 751-6083
- Fax: (573) 751-6158
Website: http://health.mo.gov/safety/radprotection/
Contacts
- Paul Harden
Report New X-ray Machine Report Due: After installation
Notes & Information
Ensure that you are registered with the state. Please contact the state and ask to fill out the the xray-service-rep-handout-for-facilities.pdf.
Montana
Sound’s Vendor Registration Number: N/A
Montana Department of Public Health and Human Services Office of Radiological Health, X-Ray Program
- Radiation Program Quality Assurance Division
- 2401 Colonial Drive PO Box 202953 Helena, MT 59620-2953
- Phone: (406) 444-2868
Website: dphhs.mt.gov
Contacts
- Brian Watson
Report New X-ray Machine Report Due: 30 days after installation
Notes & Information
Customer must register the machine using form on website (dphhs.mt.gov/qad). For fixed systems must have an initial physicists report of equipment
Nebraska
Sound’s Vendor Registration Number: RS0368
NE Department of Health and Human Services Office of Radiological Health, X-Ray Program
- 301 Centennial Mall South P.O. Box 95026 Lincoln, NE 68509-5026
- Phone: (402) 471-0563
- Fax: (402) 471-0169
- Email: DHHS.Radiation Programs@nebraska.gov
Website: http://dhhs.ne.gov/publichealth/Pages/puh_enh_rad_x-ray_xrindex.aspx
Contacts
- Lashaundra Swist
Report New X-ray Machine Report Due: 30 days after installation
Notes & Information
Contact the state to register and fufill the appropriate safety measures
Nevada
IMPORTANT INFORMATION: The customer needs to register the machine within 30 days and cannot operate it without it being registered.
Sound’s Vendor Registration Number: 00-00-5176-01
Nevada Division of Public and Behavioral Health (DPBH) – Radiation Control Program
- 675 Fairview Drive, Suite 218 Carson City, NV 89701
- Phone: (775) 687-7550
- Fax: (775) 687-7552
- Email: radiationcontrolprogram@health.nv.gov
Website: http://dpbh.nv.gov/Reg/Radiation_Control_Programs/
Contacts
- Paula Baker
- (775) 687-7550
- Rebecca Cherti
- David Foster
Report New X-ray Machine Report Due: 30 days after installation
Notes & Information
Customer needs to register the machine within 30 days and cannot operate it without it being registered.
New Hampshire
Sound’s Vendor Registration Number: 292
NH Radiological Health Section Department of Health and Human Services
- 9 Hazen Drive Concord, NH 03301-6504
- Phone: (603) 271-4588
- Fax: (603) 225-2325
Website: http://www.dhhs.nh.gov/dphs/radiological/
Contacts
- Asish Banerjee
- (603) 271-4841
- asish.banerjee@dhhs.nh.gov
Report New X-ray Machine Report Due: 30 days after installation
Notes & Information
After installation, the customer needs to contact the state department with in30 days and register the machine. Give them radiologic safety information as well. For handheld devices, let the customer know that they cannot use the device in public. For mounted installations, tell the customer to contact a medical physicist to have shielding plans (list of people online) before the install. After the install, tell the customer to have radiation survey (to check for leakage).
New Jersey
Sound’s Vendor Registration Number: N/A
- P.O. Box 420 (Mail Code 25-01) Trenton, NJ 08625
- Phone: (609) 984-5634
- Fax: (609) 984-5811
Website: http://www.state.nj.us/dep/rpp/brh/index.htm
Contacts
- Arthur L. Robinson ( Chief)
- (609) 984-5634
- arthur.robinson@dep.nj.gov
- Christine (Registration)
- (609) 984-5463
Report New X-ray Machine Report Due: 30 days after installation
Notes & Information
Ensure you have filled out the machine registration form (see attached or state file).
New Mexico
Sound’s Vendor Registration Number: 1115-4
New Mexico Environment Department – Radiation Control Bureau
- Radiation Control Bureau, New Mexico Environment Department, Montoya Building
- 1100 St. Francis Drive Suite 2022 Santa Fe, New Mexico 87505
- Phone: (505) 476-8606
- Alt. Phone: (505)-476-8611
Website: https://www.env.nm.gov/rcb/
Contacts
- Walter Medina
- Jim Hesch
Report New X-ray Machine Report Due: 30 days after installation
Notes & Information
Please visit the website for more information on registering the device.
New York
Sound’s Vendor Registration Number: 80023606
- Empire State Plaza-Corning Tower 12th floor Albany, NY 12210
- Phone: (518) 402-7580
- Email: berp@health.state.ny.us
Website: http://www.nyhealth.gov/radiation
Contacts
- Emily
- (518) 402-7570
Report New X-ray Machine Report Due: 30 – 60 days before installation
Notes & Information
Call the state and register or add a new unit to their registration.
Door Interlock is Required
NY requires a door interlock to be in place. This disables the x-ray machine when the door is open and only allows the x-ray to fire if the door is closed. Sound recommends to use
If you want the wire run through a wall or ceiling, please have a contractor or handyman install the switch and run the wire ahead of the install. The wire will connect inside the x-ray machine. Please be sure to leave enough free wire for the engineers to work.
Radiation Safety / Physicist Consulting Information
If you are in need of shielding design review by a medical physicist or radiation safety consulting, please contact Landauer at 888-831-4880 and reference your affiliation with MARS for discounted pricing. Shielding design review and radiation safety support can be provided anywhere in all 50 states.
If you are in need of on-site medical physics survey work, equipment evaluation, acceptance testing, or radiation protection surveys, please contact Landauer at 888-831-4880 to determine if you are located in a geography supported by their physicists, currently based out of Rochester. Please reference your affiliation with MARS for discounted pricing.
North Carolina
Sound’s Vendor Registration Number: S000994
North Carolina Department of Health
- 1645 Mail Service Center, Raleigh, NC 27699
- Phone: (919) 814-2250
Website: http://ncradiation.net/
Contacts
- Jenny Rollins
- (919) 814-2326
- jenny.rollins@dhhs.nc.gov
- Diane Singleton
- (919) 814-2256
- diane.singleton@dhhs.nc.gov
- Bennifer Pate
- (919) 814-2321
- Bennifer.pate@dhhs.nc.gov
You must be able to be 6 feet from the center of the x-ray table – this can be in any direction as the state requires you be 6′ away when taking an x-ray.
Report New X-ray Machine Report Due: 15 days after installation
Notes & Information
Following instructions on http://ncradiation.net/xray/applic.htm to register your machine
Radiation Safety / Physicist Consulting Information
Physicist
Bruce Gossett with Interstate Physics
803-873-1707
Alternative Physicist/Radiation Safety
If you are in need of shielding design review by a medical physicist or radiation safety consulting, please contact Landauer at 888-831-4880 and reference your affiliation with MARS for discounted pricing. Shielding design review and radiation safety support can be provided anywhere in all 50 states.
If you are in need of on-site medical physics survey work, equipment evaluation, acceptance testing, or radiation protection surveys, please contact Landauer at 888-831-4880 to determine if you are located in a geography supported by their physicists, currently based out of Cary, NC. Please reference your affiliation with MARS for discounted pricing.
Steps to Ensure Your Facility and Equipment Are Registered
All the steps can be found in an easy to read and hyperlinked PDF here: http://ncradiation.net/xray/documents/Registration%20Steps.pdf
- STEP 1 Shielding Plan: The registrant should contact service provider who is registered with Radiation Protection Section (RPS) to perform and submit a shielding plan review to this agency prior to construction and or structural modifications and prior to installation of equipment. Contact a registered service provider with Class III or Class IV under the service provider’s listing and the appropriate category – medical, dental, veterinary, etc. depending on the type of practice and X-ray equipment. Link to Service Provider Listing: Class III, IV, and V. The service provider will submit the shielding plan to the N.C. Radiation Protection Section for review. *Note: Steps 1 and 2, Shielding plan and acknowledgement are not required for industrial applications, bone density units and *standard mammography units. (Shielding plans are still required for stereotactic, 3D and tomosynthesis mammography units)
- STEP 2 Acknowledgement Letter: Once a shielding plan review is submitted to the agency by the service provider, the shielding plan will be reviewed and evaluated and a letter of acknowledgment will be mailed to the registrant. Instructions regarding any actions needed by the registrant after installation of the X-ray equipment will be included on page 2 of the acknowledgment letter. (* see note in step 1)
- STEP 3 Equipment Installation: After the registrant receives an acknowledgement letter from the agency, contact a service provider that is registered with the agency for installation of equipment. Contact a service provider that has a “Class II” under their listing and the appropriate category – medical, dental, etc. depending on the type of practice and X-ray equipment. The registrant should provide a copy of the acknowledgement letter and shielding plan review to the installer. The equipment must be installed exactly as projected on the acknowledged shielding plan.
- STEP 4 Post-Installation Survey: (required on all installations): The registrant must schedule to have a postinstallation radiation survey with a service provider who is registered with this agency. The survey must be performed within 30 days following initial operation of the unit(s). Contact a service provider that has a “Class V” under their listing and the appropriate category – medical, dental, veterinary, etc.
- STEP 5 Registration: New registrants must complete and submit the application for registration to the agency: Link to Applications. Existing facilities can use a copy of their Notification of Registration for minor changes and when the location or contact information has not changed. Steps To Install X-Ray Equipment or Register a Facility 1645 Mail Service Center – Raleigh, North Carolina 27699-1645 Steps To Install X-ray & Register a Facility Phone: (919) 814-2250 Rev.7/10/15 Visit our website www.ncradiation.net State of North Carolina | Division of Health Service Regulation | Radiation Protection Section | Radiology Compliance Branch N.C. DHHS is an equal opportunity employer and provider services.
- STEP 6 Report of Installation: The service provider performing the installation of the X-ray equipment must complete a federal Form FDA 2579 “Report of Assembly” for each unit installed. A copy of this report must be provided to the registrant, the FDA, and the Radiation Protection within 15 days of completion of the installation. Note: Equipment exempt from the federal Form FDA 2579 such as Industrial, analytical and some veterinary, the service provider is still required to report the installation to this agency on the agency form. Link to Report of State Installation for Non-federal Assembly of X-ray Systems Agency Form
- STEP 7 Radiation Safety Program: Registrant must designate a Radiation Safety Officer for their facility and develop a Radiation Safety Program. A guidance document, assessment tool and tutorial on how to develop a safety program are online at Guides for Written Safety Program. Registrants need assistance should contact a service provider registered to perform those services. Contact a service provider with a “Class IX – General Health Physics Consulting – Design of Safety Program” under their listing. Link to Complete List of Service Companies & Services
- STEP 8 Signs, Regulations and Subscription for updates: Required postings such as the radiation warning sign, Notice to Employees and the latest version of regulations can be printed on the agency web site. Link to Required Postings Link to N.C. Regulations for Protection Against Radiation
- STEP 9 Personnel Dosimetry: All registrants must provide personnel dosimetry for each X-ray operator. The service provider providing personnel dosimetry services must be registered with this agency. The registrant should look for a service provider with a “Class VIII” under their listing. Link to Service Listing Class VIII Personnel Dosimetry
- STEP 10 Registration Updates: Registrants are required to submit updates when any change renders the information contained in the application for registration or notice of registration no longer accurate. A change of ownership, facility or billing contact must be reported on the application for registration. Relocation of a registrant, equipment, new installations, X-ray component (control panel only) changes or a change in the status of equipment use such as active or not in use, sold or donated must be reported. Registration updates require signature of an authorized person and date.
- STEP 11 Safety Culture: Registrants are required to be knowledgeable of rules and regulations regarding radiation safety. Registrants should subscribe to our list serve to receive updates and newsletters regarding changes that could affect facilities. Link to X-ray News Subscription The agency website is current with answers to all your questions and valuable resources. http://www.ncradiation.net/Xray/xray.htm. The registrant and the radiation safety officer should actively seek to promote and cultivate a safety culture in their facility. Link to Safety Culture
North Dakota
Sound’s Vendor Registration Number: A06-17-321
North Dakota Department of Health, Radiation
- 918 East Divide Avenue, 2nd Floor Bismark, ND 58501-1947
- Phone: (701) 328-5188
- Fax: (701) 328-5185
Website: https://www.ndhealth.gov/AQ/RAD/machines.htm
Contacts
- Warren Freier
- James Lawson
Report New X-ray Machine Report Due: 15 days after installation
Notes & Information
Follow the instructions on the linked page to register their device. https://www.ndhealth.gov/aq/RAD/REG.HTM
Ohio
Sound’s Vendor Registration Number: 12-H-19200-002
Ohio Department of Health – Bureau of Regulatory Operations – X-Ray Registration
- Ohio Department of Health Bureau of Regulatory Operations
- 246 North High Street – 4th floor Columbus, OH 43215
- Phone: (614) 995-4727
- Fax: (614) 644-8526
- Email: Xrayreg@odh.ohio.gov
Website: https://odh.ohio.gov/wps/portal/gov/odh/know-our-programs/x-ray-equipment/x-ray-equipment
Inspection Information: https://odh.ohio.gov/wps/portal/gov/odh/know-our-programs/x-ray-equipment/xray-equipment-inspection
Click here to download instructions
Contacts
- On-call Rep
Report New X-ray Machine Report Due: 30 days after installation
Notes & Information
Hospitals with new x-ray machines are required to have a shielding report inspected by a licensed physicist. For an approved list, click this link.
If a hospital is registered, you will need to go online and add the Xray unit to their account. Customer must be registered before taking possession of equipment and this takes about 30days.
For Inspection questions:
- X-ray Inspection, HCF, MQSA and CRE Ohio Department of Health Bureau of Environmental Health & Radiation Protection
- 246 North High Street – 7th Floor, 35 Building Columbus, OH 43215
- Telephone: (614) 644-2727
- Fax: (614) 466-0381
- E-mail: Bradiation@odh.ohio.gov
Oklahoma
Sound’s Vendor Registration Number: N/A
Oklahoma Department of Environmental Quality
- Oklahoma State Department of Health Consumer Protection Division Attn: Ms. Teresa L. Martinez
- 1000 NE 10th Street OKC, OK 73117-1299
- Phone: (405) 702-5169
- Fax: (405) 271-5268
- Email: Xrayreg@odh.ohio.gov
Website: http://www.deq.state.ok.us/lpdnew/radindex.html
Contacts
- Gary Ammon
- (405) 271-5779 ext.57939
- garya@health.ok.gov
- Jennifer McAllister
Report New X-ray Machine Report Due: 30 days after installation
Notes & Information
The FDA form 2579 will alert the department of a sale, and they will send the customer a registration form.
Oregon
Sound’s Vendor Registration Number: 9550425
Oregon Public Health Division – Radiation Control
- Radiation Protection Services
- 800 NE Oregon Street, Suite 640 Portland, OR 97232
- Phone: (971) 673-0507
Contacts
- Judy Smith
Report New X-ray Machine Report Due: “Promptly” after installation
Notes & Information
X-Ray Machine Registration Application needs to be filled out and sent to the state by the customer.
Radiation Safety / Physicist Consulting Information
If you are in need of shielding design review by a medical physicist or radiation safety consulting, please contact Landauer at 888-831-4880 and reference your affiliation with MARS for discounted pricing. Shielding design review and radiation safety support can be provided anywhere in all 50 states.
If you are in need of on-site medical physics survey work, equipment evaluation, acceptance testing, or radiation protection surveys, please contact Landauer at 888-831-4880 to determine if you are located in a geography supported by their physicists, currently based in Portland, OR. Please reference your affiliation with MARS for discounted pricing.
Pennsylvania
Sound’s Vendor Registration Number: 80-00887
Department of Environmental Protection
- Rachel Carson State Office Building
- 400 Market Street Harrisburg, PA 17101
- Phone: (717) 787-2480
- Fax: (717) 783-8965
Website: http://www.dep.pa.gov/BUSINESS/RADIATIONPROTECTION/RADIATIONCONTROL/Pages/default.aspx
Contacts
- Chris Heckert
- (717) 425-5363
- chheckert@pa.gov
- David J. Allard CHP
Report New X-ray Machine Report Due: 30 days after installation
Notes & Information
If the customer is not registered, indicate that they are not on the FDA form 2579 they must register within 30 days.
Per the Radiation Health Physicist at the Department of Environmental Protection: Veterinary facilities are not required to do “Phantom Testing” for the CR or DR.
Radiation Safety / Physicist Consulting Information
If you are in need of shielding design review by a medical physicist or radiation safety consulting, please contact Landauer at 888-831-4880 and reference your affiliation with MARS for discounted pricing. Shielding design review and radiation safety support can be provided anywhere in all 50 states.
If you are in need of on-site medical physics survey work, equipment evaluation, acceptance testing, or radiation protection surveys, please contact Landauer at 888-831-4880 to determine if you are located in a geography supported by their physicists, currently based out of Philadelphia. Please reference your affiliation with MARS for discounted pricing.
Rhode Island
Sound’s Vendor Registration Number: PXS0290
Rhode Island Department of Health
- 3 Capitol Hill Providence, RI 02908
- Phone: (401) 222-4053
Website: http://health.ri.gov/programs/detail.php?pgm_id=161
Contacts
- Maria Barnes
- (401) 222-4053
- maria.barnes@health.ri.com
- Charma Waring
- charma.waring@health.ri.gov
Report New X-ray Machine Report Due: After installation
Notes & Information
The Rhode Island Department of Health website has registration forms and contact information.
South Carolina
Sound’s Vendor Registration Number: 00-5376
South CarolinaDepartment of Health and Environmental Control
- 2600 Bull Street, Columbia, SC 29021
- Phone: (803) 545-4400
Contacts
- Nathaniel Gauthier
- (803) 545-4506
- gauthinl@dhec.sc.gov
Recommended Physicists
- Bruce Gossett with Interstate Physics
- (803) 873-1707
You must be able to be 6 feet from the center of the x-ray table – this can be in any direction as the state requires you be 6′ away when taking an x-ray.
Report New X-ray Machine Report Due: 30 days after installation
Click the link to view a list of currently registered customers
IMPORTANT: REQUIRED BEFORE WE CAN SCHEDULE
State Registration Forms
Before we can schedule an installation, the State of South Carolina requires the following items below. We have provided links and forms for your clinic registration and shielding reports.
- The facility must submit a Facility Registration Approval (FRA) application to the Department for review. Upon approval, the Department will provide the facility with an FRA letter containing the facility’s Registration Number.
- The facility’s shielding vendor must submit a shielding plan application to the Department for review. Upon acceptance of the shielding plan, the Department will provide the shielding vendor with a shielding acceptance letter containing the assigned Log Number. (The shielding plan application and the FRA application may be submitted simultaneously, or the FRA may be submitted first, not vice versa.) The equipment may not be installed prior to receiving that Log Number.
- An Approval Letter of your Shielding Report
- The Shielding Report requires a Physicist visit.
- The location of the x-ray CANNOT be changed once the approval letter is accepted
- Upon completing the installation, the installation vendor will complete the FDA 2579 and submit a copy to the Department.
- The facility must register the equipment within 30 days.
- An Equipment Performance Test must be performed on the unit prior to use.
- DHEC Registration Number
- We cannot install a system until your clinic confirms registration.
- This is found in the upper right corner of your DHEC approval Letter
- Shielding Log Number
- This is found in the upper right corner of your DHEC approval Letter
Specific Information**PLEASE READ**
Facility Registration: (Guide B9)
FACILITY REGISTRATION APPROVAL (See RHB 2.4) Prior to installing an x-ray machine, a facility (Sound Customer) must apply to the Department for a Facility Registration Approval (FRA). To receive a Facility Registration Approval, complete and return the FRA request form DHEC 0845 along with the non-refundable application fee of $62.50. A FACILITY SHALL NOT INSTALL OR CAUSE TO BE INSTALLED AN X-RAY PRODUCING MACHINE UNTIL THE DEPARTMENT HAS ISSUED A FACILITY REGISTRATION APPROVAL. If a facility moves to a new location, a letter must be submitted to the Department stating the new location address and any updated facility contact information. Facility Registration Approval is not transferable to a new owner or any additional locations. A new Facility Registration Approval and processing fees are required for the acquisition of an existing facility.
Quality Assurance and Equipment Performance Test (EPT) (Guide B9)
QUALITY ASSURANCE (See RHB 4.2.16) A quality assurance program should include equipment performance tests (initial or annual calibrations) of the x-ray system and repeat analysis. It is each registrant’s (customers) responsibility to evaluate the performance of their xray imaging systems and tailor their quality assurance plan accordingly. 1) Equipment Performance Tests (Calibrations) Equipment performance testing for each veterinary x-ray unit must be performed, by a registered vendor, at the time of installation, every five years, and at any time the Department deems necessary. Equipment performance test results must include numerical data. It must also include an indication of Pass/Fail or Compliant/Non-compliant. Any items found to be non-compliant must be corrected within 60 days of receiving the report. Records showing the equipment performance testing and the correction of any non-compliant items found must be retained for five years or until the next Departmental inspection, whichever is later.
Shielding Plans (Guide B9)
SHIELDING PLANS (See RHB 4.4) Before construction, a facility is required to submit a radiation shielding plan and a shielding review fee to the Department for review and acceptance. The shielding plan must be reviewed by a Class III, IV, VII, or IX vendor. After the equipment has been installed, “as-built” drawings and an area survey (if applicable) are required to be submitted. The shielding plan must be accompanied by a $62.50 Shielding Plan Review fee. 4 A shielding plan is required in the following situations: 1) An existing x-ray machine or control generator is replaced with a unit that has increased capabilities; 2) Any mobile or portable units are used in a single location for more than 5 consecutive days; 3) Any space is utilized as a radiation area for more than 5 consecutive days. A shielding plan is not required upon the replacement of x-ray equipment with like equipment and when there are no other changes that would render the original shielding plan inaccurate. This must be determined by a Class III, IV, V, VII, VIII, or IX vendor. The vendor must notify the Department on DHEC Form 2779. No fee is required for the submission of an equipment notification form. This notification must be submitted to the Department prior to the replacement.
Concentrate on Section PART II REGISTRATION OF X-RAY MACHINES AND SERVICES of the SC DHEC Law R.61-64
Attention to these Sections for Vendor:
- RHB 2.6 Registration Requirements-Servicing and Services (VENDOR)
- RHB 2.7 Vendor Obligation
DHEC Approval Letter Example
Please note the Log Number and Registration Number in the upper right corner. Click below to see an example of a DHEC approval letter.
South Dakota
Sound’s Vendor Registration Number: N/A
South Dakota Department of Health – Licensure and Certification
- 615 East 4th St. Pierre, SD 57501-1700
- Phone: (605) 773-3356
Website: https://doh.sd.gov/providers/licensure/xray.aspx
ContactsJohn Priest
- (605) 367-5672
- john.priest@state.sd.us
Report New X-ray Machine Report Due: ASAP
Notes & Information
If new, the customer needs to notify the state department for both portable and fixed. If they are an existing facility, the state will contact the customer.
Tennessee
Sound’s Vendor Registration Number: 2017-0346
State of Tennessee Division of Radiological Health
- 61William Snodgrass Tennessee Tower
- 312 Rosa L. Parks Avenue – 15th Floor Nashville, TN 37243
- Phone: (615) 687-7017
Website: http://www.tennessee.gov/environment/article/permit-rh-x-ray-registration#sthash.3bKbUtF4.dpuf
Contacts
- Beth Shelton
- (615) 687-7017
- beth.shelton@tn.gov
- Sabrina Robertson – Division of Radiological Health
- (615) 532-0614
- sabrina1.robertson@tn.gov
Report New X-ray Machine Report Due: 10 days after installation
Notes & Information
Contact the state in order to facilitate their registration. If you are removing an x-ray machine, the CUSTOMER must fill out and submit the TN-RHR Deletion Form to the state and keep a copy for your inspector.
The registrant must notify the State of TN of all changes per TN regulations. It is the responsibility of the registrant to notify TN according to SRPAR which requires that the Division be notified of any changes in location, ownership, or possession of any x-ray producing machines within 10 days of the change. This includes the permanent discontinuation of use or transfer of all x-ray producing machines at a facility. Without this notification, the registration is still considered active, and subject to registration, which can result in registration fee’s being assessed according to SRPAR Rule 0400-20-10-.24(2).
Radiation Safety / Physicist Consulting Information
If you are in need of shielding design review by a medical physicist or radiation safety consulting, please contact Landauer at 888-831-4880 and reference your affiliation with MARS for discounted pricing. Shielding design review and radiation safety support can be provided anywhere in all 50 states.
If you are in need of on-site medical physics survey work, equipment evaluation, acceptance testing, or radiation protection surveys, please contact Landauer at 888-831-4880 to determine if you are located in a geography supported by their physicists, currently based out of Memphis. Please reference your affiliation with MARS for discounted pricing.
The RHR Deletion form removes the old x-ray from your account. Please inform your inspector that you have this form filled out. This form is the responsibility of the Customer to complete.
Texas
Sound’s Vendor Registration Number: X-ray: R42759 Laser: Z04448
Texas Department of State Health Services – Radiation Control Program MC2835
- Mailing Address: P.O. Box 149347 Austin, TX 78714-9347
- Physical Address: 8407 Wall St. Austin TX 78754
- Phone: (512) 834-6770 ext. 2843
Website: http://www.dshs.texas.gov/radiation/
List of Radiation Safety Rules and Laws
Contacts
- Chuck Flynn
- (512) 834-6770 ext. 2821
- chuck.flynn@dshs.state.tx.us
- Jo Turkette
- (512) 834-6770 ext. 2247
- jo.turkette@dshs.texas.gov
- Karen Verser
- (512) 834-6688 ext. 2233
- karen.verser@dshs.texas.gov
- Tarre Calloway (Laser)
- (512) 834-6688 ext. 1-2228
- tarre.calloway@dshs.texas.gov
Report New X-ray Machine Report Due: 30 days after installation
Notes & Information
If it is the facility’s first device, they need to register within 30 days
To help make sure that you are prepared for your Texas State Inspection, please review the checklist here: https://www.dshs.texas.gov/radiation/x-ray/inspections.aspx
Veterinary X-Ray Machine Registration webpage: https://www.dshs.texas.gov/radiation/x-ray/veterinary.aspx
For a Veterinary Certificate of Registration, please submit the following forms and appropriate fees Click the link to view the document):
- RC 226-2: Registration Application for Users of Radiation Machines in Healing Arts, Veterinary Medicine and Academic Facilities (PDF, 27KB)
- RC 226-1: Business Information Form – Registration (PDF, 24KB)
- RC 42-3: Radiation Safety Officer Information for Registration (PDF, 301KB)
- For a complete listing of all types of radiation machines and their associated fees, please see 25 TAC, §289.204.
- NOTE: An updated certificate of registration will not be issued based on payment of biennial fees.
- Each initial application for a certificate of registration shall be accompanied by a non-refundable fee.
- Fee payments by check or money order shall be made payable to Texas Department of State Health Services.
Laser In accordance with rule 289.301(g)(1)(A) in addition to the requirements of subsection (g)(1) which is on pages 301-8 and 301-9, each person having a Class 3b or 4 laser for use on animals , shall submit an application to the agency within 30 days after beginning operation of the laser if it’s not mobile. Mobile is if the laser travels outside the facility. A certificate of registration with mobile authorization must be received before the operation begins.
Radiation Consulting Firms
David Stroik
Vet-X-Imaging
President
M: 469.573.2323
Utah
Sound’s Vendor Registration Number: X-ray: Sound is on Registered Provider List
Utah Department of Environmental Quality – Waste Management and Radiation Control
- Division of Waste Management and radiation Control
- PO Box 144880 Salt Lake City, UT 84114-4880
- Phone: (801) 536-0200
- Fax: (801) 536-0222
- Click here or the application
Website: https://deq.utah.gov/waste-management-and-radiation-control/forms-x-ray-program
Contacts
- Scott Anderson
- (801) 536-0200
- standerson@utah.gov
- Lisa Mechem
- (801) 536-4286
- lisamechem@utah.gov
- Ryan Abbot
- (801) 536-0200 Lisa: (801) 536-4286 Ryan: (801) 536-4268
Report New X-ray Machine Report Due: 14 days after installation
Notes & Information
Fill our the new machine registration form and mail it to the address listed.
https://documents.deq.utah.gov/waste-management-and-radiation-control/x-ray/DRC-2017-004707.pdf
Vermont
Sound’s Vendor Registration Number: X-ray: N/A
Vermont Department of Health – Radiological Health
- Environmental Health Division
- 108 Cherry Street P.O. Box 70 – Drawer 30 Burlington, VT 05402-0070
- Phone: (802) 865-7737
- Fax: (802) 863-7583
Website: https://deq.utah.gov/Divisions/dwmrc/
Contacts
- Littia Mann
- (802) 865-7737
- littia.mann@vermont.gov
Report New X-ray Machine Report Due: 30 days after installation
Notes & Information
Customers must register within 30 days of receiving the machines. Contact Littia for information.
Virginia
Sound’s Vendor Registration Number: X-ray: N/A
- Office of Radiological Health
- 109 Governor Street, 7th Floor Richmond, VA 23219
- Phone: (804) 864-8170
- Fax: (804) 864-8175
Website: http://www.vdh.virginia.gov/radiological-health/radiological-health/x-ray-machine-program/
Contacts
- Stan Orchel Jr.
Report New X-ray Machine Report Due: 30 days after installation
Notes & Information
X-ray machines must be registered within 30 days of installation.
Washington
Sound’s Vendor Registration Number: X-ray: N/A
Washington State Department of Health – Radiation Control
- 20425 72nd Avenue South, Building 2, Suite 310 Kent, WA 98032
- Phone: (360) 236-3267
Website: http://www.doh.wa.gov/CommunityandEnvironment/Radiation
Contacts
- Matthew Bullock
- matthew.bullock@doh.wa.gov
Report New X-ray Machine Report Due: 1 week after installation
Notes & Information
Customer need a business license.
West Virginia
Sound’s Vendor Registration Number: X-ray: 997411
- 350 Capitol Street, Room 313 Charleston, WV 25301
- Phone: (304) 356-4303
- Fax: (304) 558-0524
Website: https://www.wvdhhr.org/rtia/radiological_health.asp
Contacts
- Jason Frame
Report New X-ray Machine Report Due: 10 days after installation
Notes & Information
Notify the state when an installation has taken place.
Wisconsin
IMPORTANT INFORMATION: Customers need to comply with Wisconsin requirements for x-ray devices, including shielding plan reviews by the State (prior to install), registering the device(s) and operator qualifications
Sound’s Vendor Registration Number: N/A
Wisconsin Department of Health Services – Radiation Protection
- Radiation Protection Section
- P.O. Box 2659 Madison, WI 53701-2659
- Phone: (608) 267-4797
- Fax: (608) 267-4799
Website: https://www.dhs.wisconsin.gov/radiation/index.htm
Contacts
- William Balke
- (608) 267-4787
- William.Balke@dhs.wisconsin.gov
Report New X-ray Machine Report Due: Prior to operation
Notes & Information
Customers need to comply with Wisconsin requirements for x-ray devices, including shielding plan reviews by this office (prior to install), registering the device(s) and operator qualifications (i.e. Radiographers have to be licensed in Wisconsin and only ARRT Registered Technologists are permitted to operate CT units on humans etc.).
Wyoming
Sound’s Vendor Registration Number: N/A
State of Wyoming Department of Health – Aging Division
- Healthcare Licensing and Surveys
- 6101 Yellowstone Road, Ste 186C Cheyenne, WY 82002
- Phone: (307) 777-6537
- Fax: (307) 777-7127
Website: http://radiology.wyo.gov/home
Contacts
- Pat Davis
- Carla Fleming
Report New X-ray Machine Report Due: Turn in the FDA 2579 Form asap
Notes & Information
All shielding/reconstruction plans need to pass through the state department for approval.